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|Filling out a Drivers Daily Log Book Example and
the period(s) of time off duty resting in a sleeper berth, as defined in §395.2. (If a non-sleeper berth
operation, sleeper berth need not be shown on the grid.)
(3) Driving. A continuous line shall be drawn between the appropriate time markers to record the
period(s) of driving time, as defined in §395.2.
(4) On duty not driving. A continuous line shall be drawn between the appropriate time markers to
record the period(s) of time on duty not driving specified in §395.2.
(5) Location—remarks. The name of the city, town, or village, with State abbreviation where each
change of duty status occurs shall be recorded.
Note: If a change of duty status occurs at a location other than a city, town, or village, show one of
the following: (1) The highway number and nearest milepost followed by the name of the nearest
city, town, or village and State abbreviation, (2) the highway number and the name of the service
plaza followed by the name of the nearest city, town, or village and State abbreviation, or (3) the
highway numbers of the nearest two intersecting roadways followed by the name of the nearest
city, town, or village and State abbreviation.
(i) Filing driver's record of duty status. The driver shall submit or forward by mail the original
driver's record of duty status to the regular employing motor carrier within 13 days following the
completion of the form.
(j) Drivers used by more than one motor carrier. (1) When the services of a driver are used by
more than one motor carrier during any 24-hour period in effect at the driver's home terminal, the
driver shall submit a copy of the record of duty status to each motor carrier. The record shall
(i) All duty time for the entire 24-hour period;
(ii) The name of each motor carrier served by the driver during that period; and
(iii) The beginning and finishing time, including a.m. or p.m., worked for each carrier.
(2) Motor carriers, when using a driver for the first time or intermittently, shall obtain from the
driver a signed statement giving the total time on duty during the immediately preceding 7 days and
the time at which the driver was last relieved from duty prior to beginning work for the motor
(k) Retention of driver's record of duty status. (1) Each motor carrier shall maintain records of duty
status and all supporting documents for each driver it employs for a period of six months from the
date of receipt.
(2) The driver shall retain a copy of each record of duty status for the previous 7 consecutive days
which shall be in his/her possession and available for inspection while on duty.
Note: Driver's Record of Duty Status.
The graph grid, when incorporated as part of any form used by a motor carrier, must be of
sufficient size to be legible.
The following executed specimen grid illustrates how a driver's duty status should be recorded for a
trip from Richmond, Virginia, to Newark, New Jersey. The grid reflects the midnight to midnight 24
Graph Grid (Midnight to Midnight Operation)
The driver in this instance reported for duty at the motor carrier's terminal. The driver reported for
work at 6 a.m., helped load, checked with dispatch, made a pretrip inspection, and performed other
duties until 7:30 a.m. when the driver began driving. At 9 a.m. the driver had a minor accident in
Fredericksburg, Virginia, and spent one half hour handling details with the local police. The driver
arrived at the company's Baltimore, Maryland, terminal at noon and went to lunch while minor
repairs were made to the tractor. At 1 p.m. the driver resumed the trip and made a delivery in
Philadelphia, Pennsylvania, between 3 p.m. and 3:30 p.m. at which time the driver started driving
again. Upon arrival at Cherry Hill, New Jersey, at 4 p.m., the driver entered the sleeper berth for a
rest break until 5:45 p.m. at which time the driver resumed driving again. At 7 p.m. the driver
arrived at the company's terminal in Newark, New Jersey. Between 7 p.m. and 8 p.m. the driver
prepared the required paperwork including completing the driver's record of duty status, driver
vehicle inspection report, insurance report for the Fredericksburg, Virginia accident, checked for the
next day's dispatch, etc. At 8 p.m., the driver went off duty.